Job Title: Executive Assistant with Automation Experience

Job Title: Part-Time Executive Assistant with Automation Experience (Remote)

Location: Remote (LATAM preferred)

Schedule: 4 hours per day (Part-Time) | Availability during business hours

Salary: $900–$1100 USD/month (based on experience)

About the Role:

We’re looking for a detail-oriented, Part-Time Executive Assistant with Automation Experience  who thrives in dynamic environments, loves building systems, and enjoys wearing multiple hats. You’ll be working directly with a small, fast-moving team to bring order to complexity, manage operational tasks, and support project and marketing execution.

Our “dream” candidate might not check every box, but if you’re curious, resourceful, and love solving problems  we’d love to hear from you.

Key Responsibilities:

• Client Support & Billing
  • Process client payments
  • Create and send one-off invoices as needed
• Project & Task Management 
  • Set up and manage a project management suite (e.g., ClickUp) from scratch
  • Organize ongoing projects into a centralized, trackable system
• Tech & Automation
  • Create and manage automations using tools like n8n & Make.
  • Recommend systems or tools to streamline processes 
  • Join meetings, take notes, and automate action item follow-ups (e.g., Fathom + ClickUp)
• Marketing Support
  • Upload blogs and manage email campaigns in Klaviyo 
  • Experience editing landing pages using drag and drop builders like Elementor.
  • Execute other marketing tasks as needed
• Operations & Documentation
  • Document SOPs and support ongoing process updates
  • Manage inbox follow-ups and task tracking

What We’re Looking For:

Must have experience with automation tools like n8n, Zapier, or Make.com
• Hands-on experience with popular drag-and-drop website builders like Elementor, Thrive Architect, Divi, and other no-code website builders.
• Background in digital operations, marketing, or executive support
• Medium to high technical aptitude you’re confident learning and using new tools
• Hands-on experience with automation platforms, CRMs, and project management tools
• Strong organizational and written communication skills
• Meticulous attention to detail and follow-through
• Proactive, curious, and solution-oriented mindset

Bonus Points If You Have:

• Experience setting up and managing ClickUp
• Experience with Fathom, Klaviyo, or Thrive Architect

Success Milestones:

• 60 Days: You’ve built a solid understanding of your role and our operations, and are independently handling assigned tasks.
• 90 Days: You’re executing daily responsibilities with confidence and expanding into new areas as needed.
• 1 Year: You’re fully integrated into the team and independently managing your responsibilities while helping improve systems and processes.