Property Management Assistant Backoffice

Remote, Full-Time | Independent Contractor

Orange County, CA Property Management Company

About the Role

A fast-growing, highly regarded property management company in Orange County is looking for a Property Management Assistant to support its team of Property Managers. The company manages a high volume of residential portfolios and is known for keeping its PMs in the field building relationships rather than buried in back-office work - that's where you come in.

This role is central to keeping operations running smoothly, especially during a period of high demand: you'll be a key point of support for maintenance coordination, tenant and vendor communication, and day-to-day portfolio administration across AppFolio and Property Meld.

What We’re Looking For

•       Deep AppFolio & Realm X Proficiency: You are a power user of AppFolio. You don’t just navigate the system; you optimize it. You have proven experience implementing, customizing, and managing Realm X workflows to drive operational efficiency and automate manual tasks.

•       Process Owner: You have a proactive, ownership-driven mindset. We need someone who identifies inefficiencies, builds better automated workflows, and takes full responsibility for our back-office health.

•       Tech Stack Proficiency: Experience with Property Meld (or comparable tools) and Asana is required. You can integrate these tools seamlessly into our AppFolio-driven ecosystem.

•       Strong written and verbal English communication skills - you'll be working closely with the internal team daily, and directly reporting to the CEO

•       Experience in residential property management, ideally supporting a Property Manager or portfolio directly

•       A proactive, ownership-driven mindset - someone who can be trusted to run with tasks and coordinate vendors independently

•       Comfortable handling sensitive owner and tenant information with discretion, background check may be required

What You’ll Do

•       Optimize Workflows: Act as the internal lead for our AppFolio environment. You will design, implement, and maintain Realm X workflows that reduce manual effort and improve consistency across our portfolio.

•       Manage Maintenance Cycles: Oversee the full lifecycle of maintenance in Property Meld—from work order creation to vendor coordination and vendor/tenant communication.

•       Leasing & Admin Automation: Refine and execute our leasing and sales flow automations within AppFolio to ensure high-quality prospect communication and pipeline velocity.

•       Communicate directly with property owners to request approvals on expenses above the company's set threshold

•       Help fine-tune and run AppFolio's sales and leasing flow automations

•       Provide general back-office support across the portfolio, including light administrative and accounting tasks

•       Act as a proactive operational partner to the Property Managers - not just a task processor, but someone who can take ownership of a problem and see it through

Schedule & Compensation

•       Full-time, U.S. business hours (Pacific Time)

•       Compensation: $10–$16/hour, based on experience

•       Independent contractor position, paid via Wise or Remotely

About the Hiring Process

This role is being filled through Virtual Wizards, a direct placement agency connecting U.S. companies with vetted talent across Latin America. You'll be hired directly as an independent contractor working exclusively with this company - their systems, their hours, no intermediary markup on your pay.