Accounts Payable / Accounts Receivable Bookkeeper

About the Role

Our client is seeking a full-time, detail-oriented Accounts Payable / Accounts Receivable Bookkeeper to manage the company's day-to-day invoicing, payment, and collections processes. This role serves as the primary point of contact for AP/AR matters, working across both ProShop ERP and QuickBooks Online to ensure invoices are processed accurately, payments are made on time, and customer accounts are kept current. The position also provides broader bookkeeping and administrative support to the finance team, with the opportunity to grow into higher-level financial planning responsibilities such as cash flow forecasting and budgeting.

Key Responsibilities 

Accounts Payable & Accounts Receivable 

▪ Monitor the shared Accounting inbox in Outlook daily for incoming AP/AR correspondence, invoices, and  vendor/customer inquiries. 
▪ Enter all non-job-related invoices directly into QuickBooks Online (QBO). 
▪ Enter all job-related invoices into ProShop ERP, ensuring accurate job matching so entries push correctly to QBO.
▪ Process payment of all job-related and non-job-related invoices out of QBO. 
▪ Generate and send customer invoices through QBO. 
▪ Proactively follow up with customers on past-due balances and outstanding payments.
▪ Perform ongoing bank feed matching and reconciliation within QBO. 
▪ Respond to AP/AR-related questions and requests from customers, vendors, and internal staff via email and  phone. 

Communication & Ownership 

▪ Maintain a dedicated email address for AP/AR correspondence.
▪ Answer and route calls received on a dedicated phone extension for AP/AR-related inquiries; forward non financial calls to the appropriate team member. 
▪ Serve as a reliable, professional point of contact representing the company in all financial communications.

Supporting Responsibilities 

▪ Attach scanned supporting documents (certifications, shipping documents, etc.) to the corresponding jobs in  ProShop ERP. 
▪ Enter and maintain weekly data in the company's KPI Scorecard. 
▪ Assist in the creation and ongoing implementation of the company's annual operating budget.
▪ Assist in the creation and ongoing implementation of a rolling 13-week cash flow projection.
▪ Support additional financial and administrative tasks as assigned. 

Tools & Systems Used 

▪ ProShop ERP - job costing, invoicing, and document management 
▪ QuickBooks Online (QBO) - accounts payable, accounts receivable, and bank reconciliation
▪ Microsoft 365 (Outlook, Excel, Teams) - email management and reporting 

Qualifications & Experience 

▪ Prior experience in bookkeeping, accounts payable, and/or accounts receivable is required.
▪ Working knowledge of QuickBooks Online; prior ERP experience is a strong plus (training on ProShop will be  provided). 
▪ Comfortable communicating professionally with customers and vendors via phone and email.
▪ Strong attention to detail and accuracy in data entry and financial recordkeeping. 
▪ Highly organized, dependable, and able to manage recurring weekly and monthly deadlines independently.
▪ Interest in growing into higher-level financial planning work, including budgeting and cash flow forecasting.
▪ Strong written and verbal English communication skills. 

Work Schedule 

This is a full-time position. Standard working hours will align with company's core business hours to support real-time collaboration with the internal purchasing and finance team. 

Growth Opportunity 

While the initial focus of this role is AP/AR processing and bookkeeping, Big Rock Machining Co. intends to train the  successful candidate on cash flow projections and involve them in company budgeting over time - offering a clear path  toward broader financial planning responsibility within the organization.