Executive Assistant

Company: Virtual Wizards Location: Remote (Latin America-based candidates) Employment Type: Full-Time, Independent Contractor

About the Role

We're looking for a sharp, high-level Executive Assistant to support our client's Principal. This is not a task-taking role — it's a right-hand seat. The ideal candidate reads between the lines, understands priorities without needing everything spelled out twice, and takes ownership of the Principal's inbox, schedule, and day-to-day operations so he can stay focused on high-level decisions.

This person will effectively absorb and own the Principal's current workload, protect his time, and become the point of contact who keeps things moving — whether that's managing communications, coordinating with vendors and partners, or tracking projects through to completion.

Key Responsibilities

• Manage and triage the Principal's email inbox, flagging priorities and drafting responses on his behalf
• Own calendar management and scheduling, protecting time for high-value work
• Track and follow up on open items, projects, and communications so nothing falls through the cracks
• Coordinate with external partners, vendors, and stakeholders as a trusted point of contact
• Support budget tracking and light financial coordination
• Streamline recurring workflows and help build lightweight systems/processes where none exist
• Anticipate needs and act on them proactively — not a "yes person," but not someone who needs constant hand-holding either
• Take on additional responsibilities over time as trust and scope grow (potential path toward a Chief of Staff-level role)

What We're Looking For

• Strong prior experience as an Executive Assistant, Executive Operations professional, or similar right-hand role supporting leadership
• Proven track record managing sensitive information, competing priorities, and fast-paced environments
• Excellent written and verbal English communication
• Sharp judgment and independent thinking — someone who figures things out rather than waiting to be told
• Experience working with US-based (or international) clients/leadership is a plus
• Comfortable managing up and pushing back when needed, while still being a team player
• Tech-savvy and comfortable picking up new tools quickly

Property management experience is not required. The Principal is prioritizing someone who is sharp, high-level, and a strong communicator — the industry-specific knowledge can be trained.

Compensation

$1,800 - $2,400 per month, based on experience. Open to discussing growth and compensation increases tied to performance and expanding scope of responsibility.

Schedule

Full-time. Some flexibility for occasional weekend availability may be discussed based on business needs.