Accounts Payable & Property Management Coordinator (Remote - LATAM)

About the Role

We are seeking a detail-oriented Accounts Payable & Property Management Coordinator to join a growing U.S.-based property management company. This role is ideal for someone who enjoys working with invoices, maintaining accurate financial records, and supporting property management operations.

You will play a key role in ensuring vendor invoices, utility bills, and maintenance expenses are processed accurately and on time while maintaining organized financial records within RentVine.

Responsibilities

• Review, verify, and enter maintenance invoices using the company's double-billing verification process.
• Create bills in RentVine for completed property assessments.
• Review and enter utility bills promptly to avoid late fees and service interruptions.
• Research and resolve past-due utility balances by communicating with utility providers.
• Enter and update HOA invoices within RentVine.
• Charge back tenant ledgers for utilities and maintenance expenses when applicable.
• Create security deposit invoices as required.
• Add and maintain vendor records in RentVine.
• Maintain accurate financial documentation and invoice records.
• Provide phone support to vendors, tenants, and utility providers as needed.
• Collaborate with the property management team to resolve billing discrepancies.
• Assist with additional administrative and accounting tasks as assigned.

Requirements

Required Qualifications

• 2+ years of experience in Accounts Payable, Property Management Accounting, Bookkeeping, or a similar administrative accounting role.
• Experience working with property management software (RentVine preferred; AppFolio, Buildium, Propertyware, Rent Manager, or similar also considered).
• Strong understanding of invoices, vendor management, and utility billing processes.
• Experience researching and resolving billing discrepancies.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Comfortable handling repetitive administrative tasks while maintaining a high level of accuracy.
• Intermediate Microsoft Excel or Google Sheets skills.
• Professional written and verbal English communication skills.
• Ability to work independently and manage multiple priorities.

Nice to Have

• Previous experience in a U.S. property management company.
• Experience with tenant ledger adjustments and security deposit accounting.
• Knowledge of HOA billing processes.
• Basic bookkeeping or accounting background.

What We're Looking For

The ideal candidate is:

• Highly organized and detail-oriented.
• Comfortable working with numbers and financial records.
• Proactive in identifying and resolving billing issues.
• Reliable and able to meet deadlines consistently.
• A strong communicator who can professionally interact with vendors and utility companies.
• Process-driven with excellent follow-through.

Tools You'll Use

• RentVine
• Microsoft Excel / Google Sheets
• Microsoft Office or Google Workspace
• Phone and email communication systems

Why Join Us?

• Work remotely with a growing U.S.-based property management company.
• Stable full-time opportunity.
• Collaborative and supportive team environment.
• Opportunity to grow within the organization.