Transaction Coordinator

About the Role

We're hiring on behalf of a high-volume, top-ranked real estate team (a top-3 team in their state by transaction volume, with $260M+ in closed transactions) for a Listing & Transaction Coordinator. This is a dedicated, full-time role supporting agents from the moment a listing is prepared through closing.

You'll own two connected pieces of the pipeline: getting listings live and accurate on the MLS, and keeping every under-contract deal moving through to close. You'll work closely with the team's Director of Operations and report into their transaction management systems daily.

What You'll Do

Listing Coordination

• Receive listing details from agents via intake forms and prepare properties for MLS entry
• Enter and manage MLS listings accurately and on schedule
• Communicate directly with sellers on timelines, paperwork, and next steps
• Track listing preparation deadlines and keep them visible on team calendars
• Coordinate with the marketing side for promotional assets when needed (brokerage-provided marketing packages, occasional flyers for open houses)

Transaction Coordination (Contract to Close)

• Manage the transaction file from executed contract through closing inside the team's transaction management platform and DotLoop for e-signatures
• Push paperwork along and flag missing signatures or documents (auto-populated fields only, no manual data entry into contracts)
• Schedule and confirm inspections, appraisals, and any local municipal inspections required to bring a property up to code
• Track every key date and deadline across active files and proactively follow up to keep deals on schedule
• Maintain clear, responsive communication with agents, sellers, and other parties throughout the transaction

What We're Looking For

• Prior experience in real estate listing coordination and/or transaction coordination, real estate workflows and paperwork are specialized, so relevant experience is a strong plus
• Comfortable learning state-specific paperwork and processes (training and reference materials provided; you won't be expected to know local forms on day one)
• Highly responsive and reliable, this role requires consistent availability during U.S. business hours, with no extended unexplained downtime
• Strong written communication skills in English
• Detail-oriented and comfortable managing multiple active files and deadlines at once
• Experience with transaction management platforms and/or CRMs (e.g., DotLoop, Follow Up Boss, or similar) is a plus

Why This Role

• Join a proven, high-performing real estate team with strong deal flow and a stable pipeline of listings
• Clear, defined scope, no marketing or ad management responsibilities, so you can focus on what you do best
• Direct mentorship from the team's Director of Operations
• Long-term, ongoing engagement for the right fit