Accounts Payable Specialist (Rent Manager Required)

Location: Remote
Department: Accounting / Finance
Reports to: Controller / Accounting Manager

Role Overview

We are seeking an experienced Accounts Payable Specialist who can independently manage our day-to-day AP operations with minimal oversight. This role requires someone who is highly detail-oriented, comfortable working in a fast-paced environment, and confident communicating with vendors and tenants to resolve billing and payment issues.

Rent Manager experience is a must. This person must be able to jump in on day one and work confidently within the system without additional training.

Key Responsibilities

• Manage full-cycle Accounts Payable operations independently
• Process high-volume invoices, including mortgage payments
• Set up and maintain vendor accounts
• Follow up on outstanding bills and resolve billing discrepancies
• Research and resolve payment issues
• Handle tenant deposit refunds and related inquiries
• Perform accurate GL coding and general ledger account maintenance
• Maintain organized and up-to-date AP records
• Communicate directly with vendors via phone and email to resolve issues
• Occasionally communicate with tenants to confirm deposit receipts or answer billing-related questions

Must-Have Qualifications

• Rent Manager experience (non-negotiable)
  • Must be able to navigate the system independently for GL coding and tenant data from day one
• Strong Accounts Payable background
  • Comfortable handling high-volume bill processing
  • Experience with mortgage payments
• Excellent attention to detail and organizational skills
• Comfortable making and receiving phone calls with vendors and tenants
• Ability to work independently and manage multiple priorities

Nice to Have

• Experience with AvidXchange
• Familiarity with Asana or similar task/project management tools