Executive Assistant

Amazon Delivery Service Partner (Last-Mile Logistics)

Full-Time | 40 Hours per Week

Placed by Virtual Wizards

About Virtual Wizards

Virtual Wizards is a recruitment agency specializing in placing high-performing remote professionals from Latin America with U.S.-based companies.

We operate on a direct-hire model, meaning once hired, you will work exclusively and directly with the client company. This is a long-term placement opportunity with real ownership and growth potential.

About the Client

Our client is an Amazon Delivery Service Partner (DSP) operating a last-mile delivery business with approximately 80 team members, primarily drivers supported by a managerial team.

The company operates in a fast-paced, high-SLA environment where communication, accountability, and responsiveness are critical. As the business continues to grow, the CEO is seeking a high-level Executive Assistant to serve as a central communication and coordination hub.

This is a high-trust, high-impact role.

Role Overview

The Executive Assistant will serve as the CEO’s right hand, owning communication flow, calendar oversight, stakeholder coordination, and operational follow-through.

This is not a task-only position. The right candidate will operate proactively, solve problems independently, anticipate needs, and protect the CEO’s time and priorities.

Approximately 80% of communication will be directly with the CEO. The remaining 20% will involve coordination with managers, vendors, service providers, benefit providers, and business partners.

Core Responsibilities

1. Communication Management (Primary Function)

• Own CEO inbox oversight and email triage
• Draft and send responses on behalf of the CEO when appropriate
• Escalate high-priority matters strategically
• Communicate with managers, vendors, and business partners
• Bridge communication between leadership and management
• Follow up consistently on outstanding items and commitments

2. Calendar & Schedule Control

• Maintain and optimize CEO calendar
• Schedule meetings with Amazon representatives and partners
• Coordinate appointments with vendors and service providers
• Prevent scheduling conflicts and workflow bottlenecks
• Ensure CEO is prepared and briefed for meetings

3. Follow-Up & Operational Accountability

• Track required reports and deliverables
• Follow up with key stakeholders when items are pending
• Ensure deadlines are not missed
• Maintain visibility on action items and next steps

4. Problem Solving & Decision Support

• Present issues with proposed solutions and options
• Reduce decision fatigue by structuring clear choices
• Resolve minor operational matters independently
• Operate confidently in a fast-moving environment

5. Personal Administrative Support

• Book travel and coordinate logistics
• Support family scheduling needs
• Assist with registrations and event coordination
• Handle occasional personal admin requests

60–90 Day Success Benchmarks

0–30 Days

• Establish strong communication rhythm with CEO
• Demonstrate responsiveness and reliability
• Successfully manage inbox and calendar
• Begin handling routine communication independently

30–60 Days

• Anticipate needs without waiting for instruction
• Present solutions instead of problems
• Reduce administrative load significantly
• Improve communication flow across stakeholders

60–90 Days

• Fully own communication management
• Protect CEO time and priorities
• Operate independently with minimal oversight
• Become a trusted operational extension of leadership

By Day 90, the CEO should experience noticeably reduced friction and increased operational clarity.

Required Qualifications (Non-Negotiable)

• Strong character and high aptitude
• Coachable, adaptable mindset
• Excellent written and verbal communication skills
• Ability to operate independently
• Strong reliability and responsiveness during business hours
• Comfortable working in a high-accountability environment
• Willingness to operate outside comfort zone

Strongly Preferred

• Experience supporting a CEO or founder
• Experience in logistics, operations, or fast-paced environments
• Experience coordinating multiple stakeholders
• Bilingual English/Spanish
• Prior exposure to high-growth businesses

Compensation

$9–$14 USD per hour depending on experience

Full-time commitment required (40 hours per week).

Why This Role Matters

This position will evolve into one of the most important roles in the organization. The right hire will become a strategic communication gatekeeper and operational stabilizer for the CEO.

This is a long-term opportunity for someone who wants ownership, trust, and growth within a scaling business.