Executive Assistant (Property Management) – Remote (LATAM)

Overview

We’re hiring a high-impact Executive Assistant to support the founder of a fast-growing property management company based in New York City.

This is not a traditional admin role.

You will act as the right-hand operator to the CEO — owning follow-ups, driving accountability across the team, and ensuring nothing slips through the cracks in a fast-paced, highly regulated environment.

If you’re someone who thrives on structure, execution, and ownership — this role is for you.

About the Company

• NYC-based property management firm
• ~14 employees (growing rapidly)
• Portfolio: 35 buildings / ~900 units
• High-growth environment with increasing operational complexity

What You’ll Own

1. Executive Support & Organization

• Manage calendar, scheduling, and inbox for the CEO
• Organize meetings, notes, and action items
• Ensure priorities are clear and properly executed

2. Follow-Up & Accountability (Core Function)

• Track all tasks and action items from meetings and calls
• Proactively follow up with internal team members and external partners
• Hold stakeholders accountable to deadlines
• Ensure nothing falls through the cracks

3. Project & Task Management

• Maintain and update task trackers (ClickUp, Asana, etc.)
• Coordinate across multiple ongoing projects
• Identify bottlenecks and escalate when needed

4. Light Operations Support

• Assist with ad-hoc operational tasks (e.g., calling vendors, utility companies, etc.)
• Support CEO with one-off execution tasks as needed
• Occasionally follow up on escalated issues (not day-to-day property ops)

What Success Looks Like (First 90 Days)

• CEO has significantly fewer dropped tasks or missed deadlines
• Clear visibility into all ongoing projects and responsibilities
• Team is consistently following through on commitments
• Operations feel more structured, organized, and proactive

Who You Are

• Highly organized and detail-oriented
• Strong communicator (written & verbal English – C1+)
• Proactive — you don’t wait to be told what to do
• Comfortable holding others accountable professionally
• Flexible and adaptable (no “that’s not my job” mindset)
• Able to manage multiple priorities in a fast-paced environment

Nice to Have

• Experience supporting founders or executives
• Property management or real estate exposure
• Experience with tools like AppFolio, ClickUp, Asana, or similar
• Background in operations, project management, or admin support

Compensation

• $1,600 – $2,000 USD/month (full-time)

Schedule

• Full-time
• Must overlap with U.S. business hours (Eastern Time preferred)

Final Note

This role is for someone who wants to grow.

You’ll start as an Executive Assistant, but as the company scales, there is strong potential to expand into operations, project management, or leadership responsibilities.