⚠️ IMPORTANT — LATIN AMERICA ONLY

This position is exclusively open to candidates who are currently based in Latin America (LATAM).

Please do not apply if you are located outside of Latin America. Applications from candidates based outside of LATAM will not be considered.

Eligible candidates must currently reside in a Latin American country and be available to work remotely during the hours specified in this job description.

Thank you for helping us keep the application process focused!

Property Management Assistant

Remote, Full-Time | Independent Contractor

Orange County, CA Property Management Company

About the Role

A fast-growing, highly regarded property management company in Orange County is looking for a Property Management Assistant to support its team of Property Managers. The company manages a high volume of residential portfolios and is known for keeping its PMs in the field building relationships rather than buried in back-office work - that's where you come in.

This role is central to keeping operations running smoothly, especially during a period of high demand: you'll be a key point of support for maintenance coordination, tenant and vendor communication, and day-to-day portfolio administration across AppFolio and Property Meld.

What We’re Looking For

•       Deep AppFolio & Realm X Proficiency: You are a power user of AppFolio. You don’t just navigate the system; you optimize it. You have proven experience implementing, customizing, and managing Realm X workflows to drive operational efficiency and automate manual tasks.

•       Process Owner: You have a proactive, ownership-driven mindset. We need someone who identifies inefficiencies, builds better automated workflows, and takes full responsibility for our back-office health.

•       Tech Stack Proficiency: Experience with Property Meld (or comparable tools) and Asana is required. You can integrate these tools seamlessly into our AppFolio-driven ecosystem.

•       Strong written and verbal English communication skills - you'll be working closely with the internal team daily, and directly reporting to the CEO

•       Experience in residential property management, ideally supporting a Property Manager or portfolio directly

•       A proactive, ownership-driven mindset - someone who can be trusted to run with tasks and coordinate vendors independently

•       Comfortable handling sensitive owner and tenant information with discretion, background check may be required

What You’ll Do

•       Optimize Workflows: Act as the internal lead for our AppFolio environment. You will design, implement, and maintain Realm X workflows that reduce manual effort and improve consistency across our portfolio.

•       Manage Maintenance Cycles: Oversee the full lifecycle of maintenance in Property Meld—from work order creation to vendor coordination and vendor/tenant communication.

•       Leasing & Admin Automation: Refine and execute our leasing and sales flow automations within AppFolio to ensure high-quality prospect communication and pipeline velocity.

•       Communicate directly with property owners to request approvals on expenses above the company's set threshold

•       Help fine-tune and run AppFolio's sales and leasing flow automations

•       Provide general back-office support across the portfolio, including light administrative and accounting tasks

•       Act as a proactive operational partner to the Property Managers - not just a task processor, but someone who can take ownership of a problem and see it through

Schedule & Compensation

•       Full-time, U.S. business hours (Pacific Time)

•       Compensation: $10–$16/hour, based on experience

•       Independent contractor position, paid via Wise or Remotely

About the Hiring Process

This role is being filled through Virtual Wizards, a direct placement agency connecting U.S. companies with vetted talent across Latin America. You'll be hired directly as an independent contractor working exclusively with this company - their systems, their hours, no intermediary markup on your pay.