Bookkeeper & Operations Admin - Property Management

Please only apply to this role if you have at least 2 years of direct Property Management experience. Applications without relevant PM experience will not be considered.

About This Role

Virtual Wizards is a staffing agency that connects top talent from Latin America with property management companies across the United States. We are recruiting on behalf of one of our U.S.-based clients, a growing property management company with a mixed portfolio of single-family homes, condominiums, small apartment buildings, and commercial properties. They are looking for a reliable, detail-oriented professional to take ownership of their bookkeeping and day-to-day administrative operations.

The Role

This is a combined Bookkeeper & Operations Admin role, one position that covers both the financial and administrative backbone of a property management operation. Accounting is the core of this role: you will own reconciliations, owner reporting, distributions, and AP/AR. Administrative operations support rounds out the position and will grow as you settle in.

This is an excellent opportunity for someone with property management or real estate accounting experience who thrives in a fast-paced environment, is highly organized, and takes pride in getting things done right and on time.

Key Responsibilities

Bookkeeping & Accounting

• • Manage accounts payable (AP) and accounts receivable (AR) across the full portfolio
• • Perform monthly bank reconciliations and ensure accuracy across all property accounts
• • Process owner distributions and ensure they go out by the 10th of each month
• • Prepare and send monthly financial reports to property owners
• • Assist with annual 1099 preparation for vendors and contractors
• • Support annual CAM (Common Area Maintenance) reconciliations for commercial properties
• • Maintain accurate financial records in Yardi Breeze
• • Coordinate with the company’s external CPA as needed

Operations & Administration

• • Manage the onboarding process for new property owners, including checklist completion and data entry into Yardi Breeze
• • Coordinate utility transfers (electric, water, gas) for newly onboarded properties
• • Set up utilities on autopay and ensure accurate account records
• • Collect and digitize lease agreements, rent rolls, and tenant information
• • Prepare and send Property Management Agreements (PMAs) to prospective clients
• • Prepare lease agreements using Yardi Breeze templates
• • Maintain and continuously build out Standard Operating Procedure (SOP) documentation, Loom videos, and workflow guides as you learn each process
• • Coordinate with vendors (cleaning crews, maintenance) for make-readies and property turnovers
• • Track and manage open maintenance tickets and ensure timely resolution
• • Join occasional client-facing video calls (e.g., monthly Google Meet with select owners) to review financials and property updates

What We’re Looking For

Required

• • Proven experience in bookkeeping, accounting, or property management administration
• • Proficiency in Yardi Breeze or similar property management software (AppFolio, Buildium, etc.)
• • Strong understanding of AP, AR, bank reconciliations, and financial reporting
• • Excellent organizational skills and an ability to manage multiple tasks simultaneously
• • Reliable internet connection and a quiet, professional remote work environment
• • Strong written and verbal English communication skills
• • Comfortable working independently and taking ownership of tasks with minimal supervision

Nice to Have

• • Experience with CAM reconciliations for commercial properties
• • Familiarity with California landlord-tenant law or property management regulations
• • Experience creating SOPs, Loom videos, or process documentation
• • Prior experience in a client-facing role

What You’ll Love About This Role

• • Work 100% remotely with a collaborative, supportive team
• • Be one of the first key hires and have a direct impact on how the company grows
• • Competitive monthly compensation of $1,600–$2,500+ based on experience
• • Opportunity to grow into a senior role as the portfolio expands
• • A company that values your time, initiative, and expertise